Job Description

Job Description

Job Description

At StaffBuildersHR, we connect great people with great companies! With weekly pay, no fees, and real opportunities, we make it easy for you to find meaningful work and grow your career.

We are currently partnering with a well-established, 100% employee-owned construction company that is looking to hire an Administrative Assistant to join their Ft. Lauderdale team. The Administrative Assistant will provide clerical and administrative support to a team of construction professionals. Responsibilities include managing schedules, coordinating meetings, maintaining project documentation, preparing reports, handling correspondence, and assisting with procurement and office supply management. This role also supports project coordination and facilitates communication with clients, vendors, and subcontractors.

 

What Makes the Job Great

• Opportunity for advancement
• Comprehensive benefits package
• Supportive and collaborative team culture
• Competitive salary commensurate with experience

 

What You’ll Be Doing

• Perform general clerical duties, including data entry, mailing, shipping, scanning, photocopying, and typing
• Maintain and organize electronic files to ensure easy access and retrieval
• Help orient new employees by facilitating safety video viewings
• Handle confidential materials and documents with professionalism and discretion
• Manage schedules, appointments, and calendars for managers, ensuring timely updates and smooth coordination
• Coordinate travel arrangements for managers, ensuring all details are in place
• Organize and facilitate meetings, conferences, and events, ensuring smooth execution
• Provide a warm, professional greeting to visitors
• Support managers and team members with data tracking and reporting tasks
• Assist with time entry and resolve payroll-related data issues as needed
• Provide clerical support for various departmental processes, including:
• Drafting and typing correspondence
• Pulling reports, insurance documentation, and preconstruction materials
• Issuing field checks and tracking fuel cards
• Coding and processing invoices
• Assisting with recruitment and onboarding activities
• Order and manage office supplies, as well as kitchen and restroom supplies for projects
• Contribute to co-worker recognition efforts by ordering event tickets, sending flowers, and organizing appreciation activities

 

Who We’re Looking For

• High School diploma or equivalent, and prior administrative support experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
• Strong writing and verbal communication skills, with the ability to draft reports, business correspondence, and procedures
• Proficient in listening, reading, and comprehending instructions, correspondence, and memos
• Strong mathematical skills, with the ability to perform basic calculations and apply concepts such as fractions and percentages
• Excellent customer service skills with a collaborative, team-oriented approach
• Strong listening skills and the ability to prioritize tasks and stay organized
• Ability to maintain confidentiality and handle sensitive information discreetly
• Problem-solving ability, with the capacity to manage diverse situations that require adaptability
• Skilled in interpreting written, oral, and visual instructions and schedules
• Ability to analyze problems, gather information, and draw valid conclusions
• Capable of developing organizational tools to improve processes and efficiency

What You Can Expect

• $25.00/hr, depending on experience
• Monday – Friday, 7:30am – 4:00pm
• Medical, dental and vision insurance
• PTO
• Paid holidays
• 401k with 4% match
• Wellness reimbursement

\nCompany Description

StaffBuildersHR is a recruiting and staffing company committed to providing an exceptional staffing experience for our clients by offering superior customer service and highly trained individuals. StaffBuildersHR's focus is to place great people with great companies.

StaffBuildersHR remains faithful to our clients as we continue to offer relevant, unique, and sustainable services. We know that each assignment and individual deserves a committed approach from our team. We are your HR business partner.

If you are a highly motivated individual looking for an outstanding job opportunity, or seeking your next career move, please complete the application process and submit your resume. A member of our recruiting team will follow up with you in a timely manner based on your skills and qualifications.

Employees must be able to perform the essential functions of the job and meet client expectations. This position is eligible for participation in our Medical, Dental, and Vision plans.

**Attention** Do not apply to this job by way of EDI-Staffbuilders International, Inc. on LinkedIn or any other platform. StaffBuildersHR is not affiliated with this company, and they are attempting to collect your data. We take your privacy and security seriously and are working towards a solution.

**In order to safeguard yourself, please ensure you are applying directly to StaffBuildersHR through our website, or to a job post listed by our profile.**

**Attention** Do not apply to this job by way of EDI-Staffbuilders International, Inc. on LinkedIn or any other platform. StaffBuildersHR is not affiliated with this company, and they are attempting to collect your data. We take your privacy and security seriously and are working towards a solution.

**In order to safeguard yourself, please ensure you are applying directly to StaffBuildersHR through our website, or to a job post listed by our profile.**

Company Description

StaffBuildersHR is a recruiting and staffing company committed to providing an exceptional staffing experience for our clients by offering superior customer service and highly trained individuals. StaffBuildersHR's focus is to place great people with great companies.\r\n\r\nStaffBuildersHR remains faithful to our clients as we continue to offer relevant, unique, and sustainable services. We know that each assignment and individual deserves a committed approach from our team. We are your HR business partner.\r\n\r\nIf you are a highly motivated individual looking for an outstanding job opportunity, or seeking your next career move, please complete the application process and submit your resume. A member of our recruiting team will follow up with you in a timely manner based on your skills and qualifications.\r\n\r\nEmployees must be able to perform the essential functions of the job and meet client expectations. This position is eligible for participation in our Medical, Dental, and Vision plans.\r\n\r\n**Attention** Do not apply to this job by way of EDI-Staffbuilders International, Inc. on LinkedIn or any other platform. StaffBuildersHR is not affiliated with this company, and they are attempting to collect your data. We take your privacy and security seriously and are working towards a solution.\r\n\r\n**In order to safeguard yourself, please ensure you are applying directly to StaffBuildersHR through our website, or to a job post listed by our profile.**\r\n\r\n**Attention** Do not apply to this job by way of EDI-Staffbuilders International, Inc. on LinkedIn or any other platform. StaffBuildersHR is not affiliated with this company, and they are attempting to collect your data. We take your privacy and security seriously and are working towards a solution.\r\n\r\n**In order to safeguard yourself, please ensure you are applying directly to StaffBuildersHR through our website, or to a job post listed by our profile.**

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